(Rules version 01 January 2019)
A Jam is a cooperative gathering of people interested in a design-based approach to creativity and problem solving. It is there to encourage experimentation and innovation. Participants come together without a team, without an idea and are given a subject or theme to incorporate in their new-to-the-world design, while meeting new people.
A Global Jam is a community of Jams taking place internationally over the same weekend. All the Jams share the same starting themes, and publish their local results over a central platform, working to the same deadlines (local times).
Each local group has freedom to structure and manage the Jam to fit their local situation and needs (eg you can make your own version of the logo, see below). A few rules are in place for Organisers and Participants; if you want your Jam to be part of the Global event, you will need to follow these. Besides these rules, we hope that local teams will follow many of our recommendations so that we share a common experience and everyone can work on a level playing field.
Rules for organisers ("Hosts")
To add your location to the official list of Global Jam sites, you will need to agree to the following set of rules:
The event must be open to everyone – be it designers, business people, students of design or business, or anyone interested in developing products, services, customer experience and and creative ideas. It must also be open to the press.
Note that "being open" also means that local Jams may not focus on a certain theme, nor be branded by any organisation. See the FAQ for more details.
The Global Service Jam is concieved as a non-profit event. Thus, all locations are strongly encouraged to keep the cost for the participants as low as possible, so everyone – especially students, pensioners and unemployed people – can afford to take part.
A small fee does seem to be a good way to make registrations more reliable (people who have paid usually turn up). Depending on what you offer, we have seen pricing for similar events range from 10 EUR to 60 EUR per person for the whole weekend (the latter also included basic supply of food).
Have an approved name
The name of your Jam must be approved by the global organisers before you use it. There are a few restrictions (eg don't brand, don't use area or country names - see the FAQ "What should we call our Jam?" for details).
Be part of the organiser's community
At least two organizers (more is better) from each location must take part in all digital correspondence with the global organisers, participate actively in the host Community and make sure that all due dates and deadlines are met.
Be part of the Global Jam community
Keep in touch - for example on social media, and remember we are all part of a global event. For example, all local Jams can use the official logo of their Jam, or have fun making their own local version of it. (You are free to change what you like in the logo, but please keep some clearly recognisable visual link to the original design.)
Have a local web presence
They will also need a local web presence, which can be as simple as a Facebook, Renren or Eventbrite page.
Publish your event on the Global Jam website
All locations participating in a Global Jam will need a profile on the Global Jam website. This is usually not much more than a few details, and a link to your local web presence.
Handle registration and communications with your participants.
You might want to set up a super-slick web platform, or use Eventbrite (our recommendation), or Facebook, or write names the back of a napkin. It's up to you.
There only are a few deadlines. But these are vital for the whole concept:
All local Jams may publish the theme earliest at 18:30 (local time; this is 15:00 for GovJam) on the first day of the Jam. All local Jams must finish uploading by 15:00 (local time) on the last day.
Provide site contact during the Jam (phone)
The fun part of a global event is that you are not alone but have a community to share your ideas with, or ask questions of at any time. The global team will be there for the whole 48 hours to answer your questions (or those of your participants). On the other side we need you to be reachable in case of changes to deadlines, technical problems etc.
Provide internet connectivity for the participants
You will need reasonably speedy internet connectivity for uploading, and you will also want to use the internet for research and to keep in contact with other Jams. Sponsors might be able to help.
Rules for participants ("Jammers")
Don't bring a team, don't bring an idea
Please do not come to the Jam with a team or a favourite idea. Everyone will have some time to think and pitch an idea. Collaborate with new friends or peers you admire.
Be on time
Please show up to the Jam on time, each day. Your team needs you.
Use your own tools
Participants will use their own tools, including hardware, software, communications and stationery. If you need a computer and certain software, make sure you have it pre-loaded on your computer.
Sign up and upload
All participants or their team representatives need to sign up to the Planet Jam website and add themselves, their team and their project to the project database. All teams agree to publish their work under Creative Commons licensing (see below).
(Highly recommended) Be part of the conversation
Everyone says that one of the most valuable parts of the Jam is to be part of the online community. For the global communication amongst participants we use Twitter, among other platforms. Please add the Jam hashtags (eg #GSJam, #GSusJam, #GGovJam) to your posts, and hashtag ALL your pictures and videos so the world can see them!
Rules on intellectual property
All results are owned by the individual design team.
All services, ideas, art, code and concepts made during the Global Jams are owned by the members of the team that developed them (not the local Jam or the Global organizers). This includes all aspects of intellectual property, such as patents, trademarks, designs and copyright. In the cooperative spirit of a Jam, there are often many people helping one another. All members of the team are held to standard industry practices of collaboration, including appropriate acknowledgements to parties (also in other teams) who may have contributed. The design team is free to develop their ideas commercially after the Jam, but the results of the Jam itself must be open, as below.
All results have to be published and archived on the Global Jam website under Creative Commons licence.
All participants of the Global Jam will allow the documentation of their service to be archived on the Global Jam website in the form it was submitted at the end of the jam. Participants may ask to have an update of the documents posted with notice of version information. All works will be licenced under Creative Commons Attribution-Noncommercial-Share Alike 3.0 (http://creativecommons.org/licenses/by-nc-sa/3.0/) or more open licenses if the participants choose.
The Global Service Jam prohibits the use of pre-made content (this includes graphic designs, processes, models, audio, program code, etc.) unless it was publicly available at least a month prior to the service jam. Please also make sure that if you use pre-made content, you use content with a appropriate licence (CC or public licence).
All materials made at the Global Jam can be used for demonstration and lecture at conferences, schools or industry venues with the expressed discretion of the Global Jam and WorkPlayExperience.
THE GOLDEN RULE
As an initiative of WorkPlayExperience, the Global Jams are designed to be fun, and we are trying to keep things simple. The best rule of thumb is that teams should not illegally exploit others' intellectual property, and that in turn, everything we create becomes part of the public domain. Participants agree by their participation in the Global Jam that they will hold no-one liable for any loss or damage.
PARTICIPATION AGREEMENT, (EXAMPLE, as resource for organisers.):
I agree that I and my heirs, next of kin, guardians, legal representatives and assigns, hereby release, hold harmless, and forever discharge <the organisers and site>, its employees, agents, successors, representatives and assigns, from any and all liability, claims, attorney fees, demands, actions, and causes of action whatsoever arising out of or related to any loss, property damage, or personal injury, including death, that may be sustained by me or to any property belonging to me while participating in the Jam hosted by <the organisers and site>.
I also agree to actively participate, contribute and be present throughout the event days from <Jam-start-date> to <Jam-end-date>. Failure to comply with this agreement or the rules of the event may result in my immediate exclusion from the event.